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Student Data & Responsible Use Notice

Version 2026-05-30

TeachNav is an AI-assisted platform built for educators. It helps you draft lessons, assignments, communications, and policies — but it does not replace your professional judgment, your district's policies, or the legal protections owed to students. Please read and follow this notice whenever you paste, upload, or submit content in any TeachNav tool.

Core rule

Do not enter sensitive student information or other protected data into TeachNav except as permitted by your school or district policies and applicable law (including FERPA, COPPA, and state student-privacy laws).

Your responsibilities as an educator

  • Follow your school or district's policies and applicable law every time you use TeachNav.
  • Treat TeachNav as a drafting assistant. AI-generated outputs may be incomplete, inaccurate, or biased. Review and edit every output before using it with students, families, or colleagues.
  • Do not use TeachNav to bypass your professional judgment, school policy, or student privacy protections.
  • You are responsible for how you use TeachNav outputs in classrooms, parent communications, policies, assessments, and any other educational decisions.

Examples of sensitive student information

Unless your district has specifically permitted it for a particular workflow, do not enter information such as:

  • Full student names tied to records, IDs, or other identifiers
  • IEP, 504, or other disability information
  • Discipline records or behavior incident details
  • Medical, mental health, or counseling information
  • Family, immigration, or socioeconomic status information
  • Photos, video, or audio of students
  • Any other personally identifiable or protected student information covered by federal, state, or district rules

Recommended practice

  • De-identify student work before pasting it — remove names, IDs, and obvious identifiers.
  • Use TeachNav tools on assignment text, lesson plans, and policy drafts, not on rosters or grade data.
  • For Integrity Review, paste only the submission text — never include a student name header.
  • Check your district's approved-use list before uploading documents to any AI tool, including TeachNav.

How TeachNav handles your inputs

Content you submit to TeachNav tools is sent to our AI provider to generate a response and is stored on your TeachNav account so you can revisit it. Treat anything you paste into TeachNav the way you would treat anything you send to a third-party service: appropriate for general classroom planning, not appropriate for personally identifiable student records.

Relationship to district systems

TeachNav complements the platforms your district already uses — it is not a replacement for your LMS (Canvas, Schoology, Google Classroom, etc.), your SIS, your gradebook, or your system of record. TeachNav helps you draft, refine, and prepare materials. The system of record for assignments, grades, attendance, and student communications remains the district-approved platform you already use. Standards-based interoperability (LTI 1.3, OneRoster) is on the roadmap and is not currently shipped.

See also: the Terms of Use and Privacy Policy. Questions about district approval or data handling can be sent to contact@teachnav.com.